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Janitorial Contract Template

There really are contractors that start a new cleaning job by handshake! Every janitorial business owner needs to understand that these days, it would be far better to use some sort of agreement in writing. If you aren’t really sure about the way to write an agreement then you might take a look at the different janitorial service contract samples available on the internet.

Out of the tens and thousands of janitorial service contract samples available online, the following service contract template is in its terms and conditions specifically made for the janitorial service industry .

If you look at the different janitorial service contract samples you will soon realize that you should not start a cleaning job without a written contract. Using a written janitorial contract is very important for several reasons. What if you discuss your services and fees with a client but the whole negotiation is only a verbal one and there is a problem in the future but no proof of your agreement? You really need documentary proof of the services you will provide, together with your fee and the schedule if you don’t want to get burned as a new cleaning business owner.

It is also important to have some sort of written contract in case you have to submit a claim to your business liability insurance in case of a mishap.

You’ll want to include all information about any sort of monthly service, schedule and charge. Also include detailed billing and payment information in the contract. Will the customer get a monthly invoice? When is the expected time of payment? To help you with the cash flow, there are many contractors who prefer billing at the begin of each month. In the event you charge an amount for late payment, make sure to include this in the agreement, too, together with the rate of interest charged as well as the time from when an invoice is considered late. States differ on the amount of finance charges, so make certain to do the required investigations prior to generating your contract.

It is also important to include a termination clause. In case a party of the contract fails to adhere to written agreement, the janitorial contract can be presented to the court, even when some contractors may not prefer enforcing this policy.

The bottom line is that before you go in for any kind of new cleaning business, ensure that you carry out a thorough investigation and get your hands on a good janitorial service contract sample which should be checked by your legal advisor.

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Janitorial Software

In order to secure profitable cleaning jobs, you need to provide accurate and professional bids and contracts. If you want to turn a profit from the first day, you need to find computer software that lets you easily calculate how much the job will cost, and how your business will profit. Ideally, just hit one button and out pops a professional proposal ready to be delivered to your new client.

In a comprehensive online research we found many vendors providing software programs for service based industries, but only a handful of that cater specifically to the needs of the cleaning and janitorial services industry.

Best Janitorial Bidding Software

Based upon our research with a large combination of search terms (e.g. janitorial software, janitorial bidding software, janitorial management software, janitorial estimating software, commercial cleaning software, cleaning business software, software for janitorial, cleaning service software), we were able to find a large number of websites offering janitorial software. In a time consuming process, carefully sifting through those sites, we were looking for a suitable professional program, tailored to the cleaning service industry, which should be fast to learn, easy to use and affordable.

Most software which was advertised as suitable for the janitorial industry turned out to just have generic service-based business features such as scheduling, dispatching, bids and proposals, service contracts and inventory management. Many of those software manufacturers websites were also designed in a manner that requires one to contact them to find out about the pricing, or to what exactly the software can actually do in relation to the cleaning industry – a tactic that is clearly designed to give sales reps the chance to pitch their program to you over the phone.

After several phone calls we found that most of those general software programs were quite expensive and, more importantly, often lacked key features necessary for janitorial bidding (e.g. janitorial production rates), which are essential in determining the accurate costs and work load for prospective cleaning jobs. Also, if a business focuses on specific cleaning sectors like construction clean-up, apartment clean-outs, pressure washing, floor care or maid services most of the generic software did not cover those specific needs at all.

If you are starting a janitorial business, or are looking to expand your existing cleaning business, make sure that a software solution has at least the following features:

• Preparation of precise cleaning bids using professional work load and production rates and cleaning times
• Sample janitorial service contracts and maintenance agreements
• Invoice templates

In addition you may find in more comprehensive janitorial management software the scheduling of day to day business operations, inventory and staff management, record keeping as well as marketing and sales tools.

We also found some free bidding calculators and cheap software priced for under $100 online, which for numerous reasons did not meet professional standards. Precision and detail are usually the most significant components those cheap products were lacking. It also appears that it would be wise to avoid creating self-made spreadsheets or invoices. If you are serious about being successful as a janitorial business you will definitely need to prepare accurate professional bids and contracts. This is important because if get a job and your bid was too low because it was prepared under wrong assumptions, you would find yourself losing money and performing a part of your cleaning services for free.

In order to submit accurate and profitable janitorial quotes from the beginning, there is absolutely no alternative to calculating all your overhead costs, your supplies, the costs of equipment and labor plus a profit margin, tailored to your business and its resources. The right professional janitorial estimating and bidding software will help you assemble precise numbers.

One of the most complete software programs on the market, specifically tailored to the needs of the cleaning and janitorial industry is the Ultimate Cleaning Business Package. It includes a bidding and pricing program, cleaning business contract agreements, cleaning invoice templates, forms and sales letters and many additional useful information. You can find more information here.

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